01/AR0765 Guide to the The Dallas Metroplex Chapter of the NAMES Project Foundation Records Dallas Metroplex Chapter of the NAMES Project Foundation Records Finding Aid Authors: Emily Aparicio and Hailey LaRock.

© Copyright 2014 University of North Texas Special Collections. All rights reserved.

2014-05-00
University of North Texas, Willis Library 1155 Union Circle # 305190 Denton, TX, 76203 URL: https://library.unt.edu/special-collections/
This finding aid was encoding in EAD by Archon 3.21 from an SQL database source on March 19th, 2021. The collection description/finding aid is written in English March 19th, 2021 This finding aid was revised in September 2017 by Hailey LaRock to clarify the collection content, amend spelling errors and dates, and add other missing information.
Guide to the The Dallas Metroplex Chapter of the NAMES Project Foundation Records 1988/2003 University of North Texas Special Collections Overview of the Collection The Dallas Metroplex Chapter of the NAMES Project Foundation Records 1988-2003 01/AR0765 Dallas Metroplex Chapter of the NAMES Project Foundation 27.00 English University of North Texas Special Collections
University of North Texas, Willis Library 1155 Union Circle # 305190 Denton, TX, URL: https://library.unt.edu/special-collections/
The Dallas Metroplex Chapter of the NAMES Project Foundation Collection is composed of the organization's papers, artifacts and textiles, as well as photographs of organizational events and of the AIDS Memorial Quilt.
Historical Note:

The NAMES Project is national organization for recognizing the lives lost and the families affected by the HIV/AIDS epidemic through the creation and display of quilt panels, referred to as the AIDS Memorial Quilt. The organization was founded in 1987 by Cleve Jones who also created the Quilt’s first panel to honor the friends he lost to HIV/AIDS. During the first display of the Quilt, 1,920 panels were shown; panels created by friends and family not only to grieve their loved ones, but to place their loved one’s names that were either painted, stitched, or collaged onto the panels into the nation’s collective memory and into the memory of all who viewed the Quilt.

After the first display in 1987, the Quilt grew to over 8,000 panels in 1988, and then to 10,848 panels in 1989. The quilt continues to grow to this day, underlining the need to remember those who have lost their lives to the HIV/AIDS epidemic. The NAMES Project and their mission – providing a constructive and creative outlet to grieve a loss from HIV/AIDS, exemplifying the immensity of the HIV/AIDS epidemic, as well as becoming a fundraising organization by encouraging the support of those afflicted with HIV/AIDS – established the charge for putting the statistics to a name. Soon after the founding of this national organization, regional and area chapters began to identify service areas and provide support to those affected by HIV/AIDS.

The Dallas Metroplex Chapter of the NAMES Project Foundation was chartered in September 1991. It was begun by a committed group of volunteers which later became the chapter’s steering committee. Along with its sister chapter in Fort Worth, the Dallas Metroplex chapter focused on addressing the needs of the service area; fundraising for support of HIV/AIDS educational outreach, holding panel making events, and adhering to the mission of the NAMES Project Foundation. The call for remembrance as well as awareness is stressed in the organization’s rallying cry: NO MORE NAMES!

Access Terms

This Collection is indexed under the following controlled access subject terms.

Topical Term: AIDS (Disease) and art AIDS (Disease)--United States Memorials--Texas Quilts--United States
Administrative Information Acquisition Information:

Gift

Accruals:

2013-38

Conditions Governing Use:

Reproduction and publication of materials in this collection are subject to the policies of the UNT Special Collections department. Copyright restrictions may apply.

Conditions Governing Access:

This collection is not restricted.

Preferred Citation:

The Dallas Metroplex Chapter of the Names Project Foundation Records, University of North Special Collections

Related Materials:

Threads of Remembrance UNT Digital Exhibit

Resource Center LGBT Collection of the UNT Libraries

Physical Characteristics or Technical Requirements:

Portions of this collection are stored off-site and require a minimum of 24 hour notice prior to use. Boxes 1-11 are housed in the Research Collections Library.

Selected photographs are available in The Portal to Texas History.

Arrangement of Materials:

This collection is arranged into four series according to material type. Paper resources are organized alphabetically, artifacts are housed in flat storage boxes, and the photographs are stored in their original binder.

Scope and Contents

This collection can be broken down into four segments, each of which contain different materials that illuminate the actions and events of the Dallas Metroplex Chapter of the NAMES Project. The paper materials in the collection include, correspondence, chapter guidelines and information, various HIV/AIDS informational handouts and programs, materials related to the AIDS Memorial Quilt, newsletters, educational documents, national conference binders, and membership records. The Dallas and Fort Worth Chapters of the NAMES Project Foundation were integral in keeping the issue of HIV/AIDS at the forefront of public attention, particularly in the late 1980s-early 2000s; these materials give insight to exactly what the Dallas Metroplex Chapter stands for and how they spread their message.

Artifacts in the collection provide a tangible resource for tactile and visual researchers. Awards, certificates, t-shirts, hats, quilt panels, buttons and pins, coffee mugs, keychains, magnets, NAMES Project banners, stickers, postcards, and stationary all convey a very personal side to the collection. Media and photographs in the collection provide a deeper look into the affect the AIDS Memorial Quilt had on the nation. Photos of quilt panels, Dallas Metroplex chapter members, outreach events, and quilt displays allow researchers to put lives and faces to the names of individuals affected by HIV/AIDS. With an epidemic that has continuously reduced people to statistics, this collection provides an outlet for remembrance and compassion as well as a reminder that while HIV/AIDS affects millions worldwide, there are communities fighting back.

Detailed List of Contents id71107 Papers Scope and Contents

This series contains the chapter's papers, correspondence, and clippings.

id71108 Proceedings of Chapter id71112 1 600759 id71115 1 1 AIDS Memorial Quilt Fact Book 1996-1997 Scope and Contents

Includes the AIDS quilt’s history, facts about the AIDS quilt, information about display programs, a factsheet about the NAMES project chapters and initiatives in the United States, a volunteer registration form, public relation information, a close-up shot of a Quilt panel, photocopies of AIDS Awareness day at Texas Instruments in 1996, AIDS awareness essays, and photocopies of LifeWalk ’96 in Lewisville.

id71116 1 2 Certificate for the Chapter Accreditation 2002 id71117 1 3 Chapter Advisor’s Binder 1992-1993 Scope and Contents

Contains a copy of the AIDS memorial quilt display handbook, guidelines for chapter programs of the NAMES Project, and a conference summary from the 1993 National NAMES Project conference.

id71118 1 4 Chapter Chair’s Responsibilities undated id71119 1 5 Chapter Information Binder (1 of 2) 1991-1992 Scope and Contents

Includes chapter minutes, roster information, correspondence, press releases and articles, Xerox copies of master forms, rough drafts of the Seam Line, background on the National NAMES project organization, chapter meeting minutes, steering committee meetings, financial documents and discussions from chapter meetings, chapter calendars, as well as panel making discussions.

id71120 1 6 Chapter Information Binder (2 of 2) 1991-1992 Scope and Contents

Includes chapter minutes, roster information, correspondence, press releases and articles, Xerox copies of master forms, rough drafts of the Seam Line, background on the National NAMES project organization, chapter meeting minutes, steering committee meetings, financial documents and discussions from chapter meetings, chapter calendars, as well as panel making discussions.

id71121 1 7 Chapter Job Descriptions undated id71122 1 8 Chapter Program Guidelines 1997-02 Scope and Contents

Includes; a national chapter program overview, benefits and responsibilities of chapter accreditation, accreditation processes, a chapter action plan, a community needs assessment, and chapter quilt guidelines.

id71123 1 9 Community Events 1992-03-1992-09 id71124 1 10 Copies of the List of NAMES 1997 id71125 1 11 A Face in the Quilt: Duane Puryear undated id71126 1 12 Letters and Stories of People Affected with HIV undated id71127 1 13 Maps of the Dallas Metroplex and a Map of the Nationally Recognized NAMES Project Chapters undated id71128 1 14 Newsletters from NAMES Project Regional and Local Chapters 1993-2001 id71129 1 15 Newsletter - Uncommon Ground 2001-05-2001-08 id71130 1 16 Display/Dallas 1994-10-27-1994-10-30 Scope and Contents

Contains documents pertaining to the AIDS Memorial Quilt display held in Dallas.

id71131 1 17 Display Fact Sheets 1998-1999 id71132 1 18 Education Outreach Coordinator’s Binder (1 of 2) 1994 Scope and Contents

Includes quarterly projections, the current status of upcoming events, blank requests for 12x12 panels, copies of education activities, a checklist, and blank month calendars.

id71133 1 19 Education Outreach Coordinator’s Binder (2 of 2) 1994 Scope and Contents

Includes; blank three-month calendars, documents on the chapter program and ground rules, check and postage request forms, education outlines, a sample plan and budget, a 12x12 quilt frame design, a list of other chapters, guidelines for speaking with the media, education updated, DISD information, Health Department AIDS day information, and quilt display information.

id71134 1 20 Elizabeth Glaser Pediatric AIDS Foundation 2002 Scope and Contents

Contains educational handouts.

id71135 1 21 Facts Binder (1 of 3) 1993 Scope and Contents

Includes; chapter history, a wish list, volunteer information, facts about the AIDS quilt, how-to information, chapter goals, information for Spanish speaking individuals, a copy of the quilt display handbook, and a copy of the Friends of the Quilt/Chicago handbook.

id71136 1 22 Facts Binder (2 of 3) 1993 Scope and Contents

Includes; a chapter history, a wish list, volunteer information, facts about the AIDS quilt, how-to information, chapter goals, information for Spanish speaking individuals, and a copy of the quilt display handbook.

id71137 1 23 Facts Binder (3 of 3) 1993 Scope and Contents

Includes; a chapter history, a wish list, volunteer information, facts about the AIDS quilt, how-to information, chapter goals, information for Spanish speaking individuals, a copy of the quilt display handbook, and a copy of the Friends of the Quilt/Chicago handbook.

id71138 1 24 Foundation Flyer and Handouts undated Scope and Contents

Includes information on making a quilt panel, on the chapters and initiatives in the United States, and on how to become a ‘Friend of the Quilt.’

id71139 1 25 Guest Book for the AIDS Memorial Quilt 2003-09 id71140 1 26 HIV Prevention Handouts 2002 id71141 1 27 How-to Panel Information in Spanish and Vietnamese undated id71142 1 28 Information About HIV/AIDS and the Church 2001-2002 id71143 1 29 Member Chapter Information 2003 Scope and Contents

Contains national organizational guidelines for the Dallas Metroplex Chapter about service areas, trademark licenses, collateral promotional material, chapter-specific apparel, scheduling the quilt, chapter displays, panel submissions, fundraising guidelines, reporting responsibilities and dues, confidentiality, guidelines on professionalism and dispute resolution, and terms for termination of agreement.

id71144 1 30 Member Chapter Quilt Timeline 2002-2003 id71145 1 31 The NAMES Project AIDS Memorial Quilt Sign-In Binder undated id71146 1 32 Brochure from the NAMES Project Southwest Regional Conference 2001 id71147 1 33 Printed Materials (1 of 3) undated Scope and Contents

Contains; a volunteer brochure, a NAMES foundation brochure, and a flyer.

id71148 1 34 Printed Materials (2 of 3) undated Scope and Contents

Contains a chapter logo design.

id71149 1 35 Printed Materials (3 of 3) 2002-06 Scope and Contents

Contains a ticket book from an event held by the chapter.

id71150 1 36 Publications 1996-10 Scope and Contents

Contains two copies of the AIDS Memorial Quilt The List of Names.

id71151 1 37 Public Relations Guide undated id71152 1 38 Quilt Facts 2000-2001 Scope and Contents

Contains quilt factsheets as well as a handout on how to make panels.

id71153 1 39 Quilt Installation Guide undated id71154 1 40 Quilt Inventory 2001 id71155 1 41 RJ Threads 2001 Scope and Contents

Contains a newsletter from the NAMES project chapter in Rhode Island.

id71156 1 42 Reading and Writing Text from AH330 1995 Scope and Contents

Contains information from AH330 (a course offered at University of Texas At Dallas in the Fall). Multiple resources pertain to the AIDS epidemic.

id71157 1 43 Search the Quilt 2002 Scope and Contents

Contains several lists of names.

id71158 1 44 Secretary’s Notebook Binder (1 of 2) 1994-01-1994-06 Scope and Contents

Contains steering committee minutes.

id71159 1 45 Secretary’s Notebook Binder (2 of 2) 1994-07-1994-12 Scope and Contents

Contains steering committee minutes.

id71113 2 600760 id71161 2 1 Secretary’s Notebook Binder (1 of 2) 1994-01-1994-12 Scope and Contents

Contains chapter meeting minutes.

id71162 2 2 Secretary’s Notebook Binder (2 of 2) 1994-01-1994-12 Scope and Contents

Contains the organization’s calendar.

id71163 2 3 Stories of People Affected with HIV undated id71164 2 4 Terms of Agreement for Membership of the National Chapter 2002 Scope and Contents

Contains national organizational guidelines for the Dallas Metroplex Chapter about service areas, trademark licenses, collateral promotional material, chapter-specific apparel, scheduling the quilt, chapter displays, panel submissions, fundraising guidelines, reporting responsibilities and dues, confidentiality, guidelines on professionalism and dispute resolution, and terms for termination of agreement.

id71165 2 5 Trimester Report (1 of 3) 2001-08-31 id71166 2 6 Trimester Report (2 of 3) 2001-12-31 id71167 2 7 Trimester Report (3 of 3) 2002-04-30 id71168 2 8 Twenty Questions undated id71169 2 9 Until It's Over 2002-12 Scope and Contents

Until It’s Over was a memorial service and quilt dedication, held in Dallas.

id71170 2 10 Visitor Sign-In Binder undated Scope and Contents

Includes visitor sign-in forms and volunteer forms.

id71171 2 11 Vertical Files: Application for Accreditation 1997-1998 Scope and Contents

The Fort Worth/Tarrant county chapter application.

id71172 2 12 Vertical Files: Application for Accreditation 1998 Scope and Contents

Includes; national chapter program overview, benefits of chapter accreditation, responsibilities of chapter accreditation, annual chapter accreditation process, a chapter action plan, a community needs assessment, and chapter quilt guidelines.

id71173 2 13 Vertical Files: Bulk Mail Infomation undated id71174 2 14 Vertical Files: Bylaws undated id71175 2 15 Vertical Files: Chapter Update 2000-06 id71176 2 16 Vertical Files: Common Ground and The Quilt News 2001-2002 id71177 2 17 Vertical Files: Community Needs Assessment Survey undated id71178 2 18 Vertical Files: Correspondence 2000-2002 id71179 2 19 Vertical Files: Developing a Volunteer Program Packet 1995-1996 id71180 2 20 Vertical Files: DCCCD Service Learning Program undated Scope and Contents

Dallas County Community College District (DCCCD)

id71181 2 21 Vertical Files: Educational Materials undated id71182 2 22 Vertical Files: Education/Outreach Materials undated id71183 2 23 Vertical Files: Fall/Winter/Holiday News 2001 id71184 2 24 Vertical Files: Forms undated id71185 2 25 Vertical Files: Fundraising Documents undated id71186 2 26 Vertical Files: Labels undated id71187 2 27 Vertical Files: Membership Forms 1999 id71188 2 28 Vertical Files: Mission, Meeting Updates, and Mailing List undated id71189 2 29 Vertical Files: Motion 2002 id71190 2 30 Vertical Files: NAMES Project Forms undated id71191 2 31 Vertical Files: NAMES Project Foundation The List of Names undated id71192 2 32 Vertical Files: NAMES Project Southwest Regional Conference 2001 id71193 2 33 Vertical Files: The Seam Line 2001 id71194 2 34 Vertical Files: Panel Making Information undated id71195 2 35 Vertical Files: Public Relations undated id71196 2 36 Vertical Files: Quilt Roster 2001 id71197 2 37 Vertical Files: SMU Student Observations undated id71198 2 38 Vertical Files: Trimester Reports 1998-2000 id71199 2 39 Vertical files: World AIDS Day Event 2001 Scope and Contents

This folder contains documents from the World's AIDS Day event held in 2001.

id71200 2 40 Vertical Files: Zip Code Maps undated id71289 2 Conference Binders 1994-1995 id71290 2 41 National Conference, San Francisco, CA (1 of 4) 1994-10-21-1994-10-23 Scope and Contents

This binder belonged to Craig Hess and includes Mr. Hess’s personal notes, the chapter conference agenda, conference workshop abstracts, documents on starting and running a workshop, 1994 chapter program documents, a draft of the 1995 chapter affiliate program, documents on creating and growing a Board, documents on outreach to target audiences, NAMES project display programs, and panel maker relations.

id71291 2 42 National Conference, San Francisco, CA (2 of 4) 1994-10-21-1994-10-23 Scope and Contents

Contains the documents on needles and thread, a conference evaluation, a list of participants, and appendices.

id71292 2 43 National Conference, San Francisco, CA (3 of 4) 1995-10-27-1995-10-29 Scope and Contents

Contains the chapter conference agenda, conference workshop abstracts, chapter quilt program guidelines, the diversity task force charge, regional representative program guidelines, documents on nominations and changing reps to the board, recommended changes to the chapter program, NHSQP and chapters, NAMES project orientation materials, the DC ’96 overview, DC ’96 organizational charts, DC ’96 management structure (RDC’s), DC ’96 volunteer recruitment and management, DC ’96 merchandise tent plan, and DC ’96 new panel check-in procedures.

id71293 2 44 National Conference, San Francisco, CA (4 of 4) 1995-10-27-1995-10-29 Scope and Contents

Contains DC ’96 ceremonies and unfolding guidelines, a list of participants, a display schedule, and a conference evaluation.

id71294 2 45 Regional Conference, Baton Rouge, LA 1997-05-02-1997-05-04 Scope and Contents

Contains the conference agenda, documents on NHSQP and display, chapter applications, documents on leadership, documents on volunteer developments, and documents about national and regional news.

id71109 Clippings and Correspondence id71114 3 600761 id71297 3 1 Clippings: AIDS Update 2001-05 id71298 3 2 Correspondence 2001 id71299 3 3 Correspondence 2002 id71300 3 4 Correspondece 2003 id71301 3 5 Correspondence 2003
id71110 Artifacts Scope and Contents

This series contains framed awards, t-shirts, quilt panels, hats, pins, mugs, and a stuffed animal.

id71304 Framed Certificates and Awards 1993-2001 id71307 4 Certificate of Appreciation, Framed AIDS Memorial Quilt Annoucement, and Letter of Commendment 1993-09-09-1994-10-05 600762 id71308 5 Certificates of Appreciation and Accreditation 1995-2001 600763 id71324 Rememberance Book and Small Artifacts undated id71325 6 Remembrance Book and Oversized Items from Chapter Papers 1998-12-09-2001 100447 id71326 7 Small Artifacts undated 600764 Scope and Contents

Includes; buttons, pins, a keychain, magnets, two mending kits, a stamp, a name badge, coffee mugs, postcards, stationery, AIDS awareness stickers, and Bryan’s Little socks of love.

id71305 Textiles undated id71309 8 Handmade Fabric Banner and "Remember Their Names" Quilt Panel undated 600765 id71310 9 Quilt Panel Visual Guide, NAMES Project Foundation Official Banner, and AIDS Awareness Cap undated 600787 id71329 10 NAMES Project Foundation Textiles 2001-11-23-2001-11-25 600788
id71327 Media id71328 11 Dallas Metroplex NAMES Project Chapter Media 1994-09-1997-03 600789 id71111 Photographs Title:

Dallas NAMES photography

Scope and Contents

This series contains photographs of organizational events and of the AIDS Memorial Quilt panels.

id82458 AIDS Memorial Quilt Panels from the Dallas Metroplex Chapter undated Scope and Contents

This series contains AIDS Memorial Quilt Panels from the Dallas Metroplex Chapter. Photographs of individual quilt panels are mounted on index cards and identified with personal or organizational names. Original arrangement of photographs kept intact.

id82459 12 C-H undated 706636 Scope and Contents

Quilt Panels ranging from letters C-H. Photographs of individual quilt panels are mounted on index cards and identified with personal or organizational names.

id82460 13 L-Z undated 706633 Scope and Contents

Quilt Panels ranging from letters L-Z. Photographs of individual quilt panels are mounted on index cards and identified with personal or organizational names.

id82461 14 Unfiled Photographs undated 706635
id82464 Titled Albums undated-1998 Scope and Contents

Photographs in albums include photos of quilt panels, of events, and of quilt outreaches. Original arrangement of albums kept intact.

id82465 15 The NAMES Project Tour - Dallas, TX undated 706634 id82466 16 The Quilt in the Capital undated 706644 Scope and Contents

Photographs in albums include photos of quilt panels, of the quilt display in Washington, and of visitors to the display.

id82467 17 Washington 1988 706648 Scope and Contents

Photographs in albums include photos of quilt panels, of the quilt display in Washington, chapter members in Washington, and of visitors to the display.

id82468 18 The NAMES Project 1993 706639 Scope and Contents

Photographs in albums include photos of quilt panels, of events, and of the chapter members at events.

id82469 19 The NAMES Project 1991-07-02-1991-07-06 706645 Scope and Contents

Photographs in albums include photos of quilt panels, of events, and of the chapter members at events.

id82470 20 AIDS Memorial Quilt - Dallas Chapter - Washington, D.C. 1992 706642 Scope and Contents

Photographs in albums include photos of quilt panels, of the quilt display in Washington, chapter members in Washington, and of visitors to the display.

id82471 21 The NAMES Project 1992-1994 706641 Scope and Contents

Photographs in albums include photos of quilt panels, of events, and of the chapter members at events.

id82472 22 The NAMES Project - Dallas 1994-10-28-1994-10-30 706638 Scope and Contents

Photographs in albums include photos of quilt panels, of events, and of the chapter members at events.

id82473 23 Quilt Outreaches 1994-09-20-1994-12-03 706640 Scope and Contents

Photographs in albums include photos of quilt panels, of outreaches, and of the chapter members at the outreach events.

id82474 24 Quilt Outreaches 1995 706647 Scope and Contents

Photographs in albums include photos of quilt panels, of outreaches, and of the chapter members at the outreach events.

id82475 25 The NAMES Project 1997-1998 706646 Scope and Contents

Photographs in albums include photos of quilt panels, of events, and of the chapter members at events.

id82570 Loose Photographs Not Affliated with Albums and Undated Albums undated Scope and Contents

Photographs in series include photos of quilt panels, of events, and of the chapter members at events. Original arrangement of photographs kept intact.

id82571 26 Loose Photographs and Undated Albums undated 706637 Scope and Contents

Photographs in box include photos of quilt panels, of events in Dallas and in Washington, as well as photos of the chapter members at events.

id82573 Large Format Photographs and Photographic Artifacts undated Scope and Contents

Contains large format panoramic photographs of quilt panels, photographic artifacts such as photo buttons and iron-on fabric photos for quilt panels, and a framed photo of the AIDS Memorial Quilt in Washington, D.C.

id82574 27 Large Format Photographs and Photographic Artifacts undated 706649 Scope and Contents

This box contains large format panoramic photographs of quilt panels; photographic postcards of the AIDS Memorial Quilt, iron-on fabric photos for quilt panels ( packets of original photos and iron fabric photos for Terry Greenlee, David Lyke, and Bob Sharer); photos removed from the papers series; and a framed photo of the AIDS Memorial Quilt in Washington, D.C.